Important information and who we are

We respect your privacy and we want to be transparent with you about what personal data we collect and why. This policy (“Privacy Policy”) explains the personal data we collect from you, either directly or indirectly, and how we will use it. Personal data is any information that can be used to identify you or that we can link to you (“Personal Data”). The Hastee group is made up of different companies. For the purpose of this Privacy Policy “Hastee” (“we”, “us”) refers to:

• Hastee Technologies HR Ltd, a company incorporated in England with company number 14155527, of registered office C/O Browne Jacobson LLP, 15th Floor, 6 Bevis Marks, Bury Court, London, United Kingdom, EC3A 7BA. Hastee is registered with the UK Information Commissioners Register of Fee Payers under registration number ZB340716 (“HTH”);
• Hastee Benefits Ltd, a company incorporated in England with company number 11624447 with the same registered office as Hastee Technologies HR Ltd and registered with the UK Information Commissioners Register of Fee Payers under registration number ZA773532 (“HBL”); and
• Hastee Europe, S.L., an entity duly incorporated, organised and in existence in accordance with the Laws of Spain, whose registered office is located at Plaza Pau Vila 1, Esc. A 2, 08039, Barcelona, Spain, registered with the Commercial Registry of Barcelona under Volume 46772, page 84, Sheet B-530387 and with Spanish tax ID number B67374504 (“HEL”).

Please also use the Glossary to understand the meaning of some of the terms used in this privacy policy.

1. Purpose of this privacy policy

This privacy policy aims to give you information on how Hastee collects and processes your personal data through your use of this website, including any data you may provide through this website when you take part in a competitionor click on links such as:

• Try Us Out
• Register As A Company
• Support – Get In Touch
• Schedule A Demo
• Drop Us An Email
• Refer Your Employer

If you are a visitor to our website:

1. who has registered an account on the Hastee App pursuant to contract for services between Hastee and your employer (“a Registered User”) – any personal data you provide through this website is deal with underthe App Privacy Policy;
2. and are a client with whom Hastee has a contract for services (“Client Contract”), a separate data processing agreement, as contained in that Client Contract, applies to any information you provide through this

It also sets out the choices you can make about the Personal Data we collect and the legal rights you have in relation to your Personal Data.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we mayprovide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is notintended to override them.

Controller

Hastee is the controller responsible for this website and personal data collected through it.

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

When you use our website, we may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data

includes first name, last name, username or similar identifier. If you are a Registered User and you provided us with your payroll or employer ID when clicking on the “Request Invitation Code” link – our use of this personal data will be governed by the terms of our App Privacy Policy.

Contact Data

includes email address and telephone numbers.

Technical Data

includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

Profile Data

includes your name and password (if you click on the link to “Sign Up as an Employer”), feedback and survey responses.

Usage Data

includes information about how you use our website, products and services.

Marketing and Communications Data

includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directlyor indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used inaccordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership,

information about your health, and genetic and biometric data). Nor do we collect any information about criminalconvictions and offences.

3.How is your personal data collected?

We use different methods to collect data from and about you including through:

Direct interactions.

You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or This includes personal data you provide when you:

• Express interest in our products or services;
• subscribe to our publications;
• request marketing to be sent to you;
• enter a competition, promotion or survey; or
• give us feedback or contact

Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by usingcookies and other similar We may also receive Technical Data about you if you visit otherwebsites employing our cookies. Please see our cookie policy for further details.

Third parties or publicly available We will receive personal data about you from various third parties as set out below:

Technical Data from analytics providers such as Google based outside the

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in thefollowing circumstances:

• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to perform the contract we are about to enter into or have entered into with
• Where we need to complywithalegal
• More about the types of lawful basis that we will rely on to process your personal data is set out at the Glossary in section 10 below.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get yourconsent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying onto process your personal data where more than one ground has been set out in the table below.

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

Promotional offers from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us or expressed interest in receiving services from us and you have not opted out of receiving that marketing.

Third-party marketing

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by sending us an email to gdpr@hastee.com or by following the opt-out links on any marketing message sent to you.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of aservice experience.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie policy.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that weneed to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes set out in the table at section 4 above “Purposes for which we will use your personal data”.

We require all third party service providers to respect the security of your personal data and to process it in accordancewith data protection law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers

For the purposes of this section the following definitions apply:

European Data Protection Laws means any and all applicable laws relating to the processing of personal data and privacy applicable in the EEA, including applicable guidance and codes of practice issued by the EuropeanCommission or any other supervisory authority and including, to the extent applicable, the GDPR.

GDPR means Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and any legislation that amends, re-enacts, replaces or supplements it.

UK Data Protection Laws means any and all applicable laws relating to the processing of personal data and privacy applicable in the UK, including applicable guidance and codes of practice issued by the UK Information Commissioner or any other supervisory authority and including, to the extent applicable, the Data Protection Act 2018, the Regulationof Investigatory Powers Act 2000, the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2426/2003), any domestic data protection laws and any national legislation that amends, re-enacts, replaces or supplements the GDPR in the UK as a consequence of its withdrawal from the European Union.

The Personal Data that we obtain about you is stored on third party servers. We process such Personal Data onservers located both within the United Kingdom and outside the United Kingdom, in the European Economic Area. In connection with any transfers of your Personal Data, we endeavour to ensure that the entities or people to whom weprovide Personal Data hold it subject to appropriate safeguards and controls. Whenever we transfer your Personal Data:

1. out of the United Kingdom to countries that have not been deemed to provide an adequate level of protection for Personal Data by the United Kingdom, we will ensure a similar degree of protection is afforded to it by implementing the following safeguards:
   1. Transfers of Personal Data will only take place where the organization receiving the Personal Data has provided us with adequate safeguards and subject to a written agreement, in line with the requirements of UK Data Protection Laws applicable to processors and Personal Data transfers. We will use specific contracts approved by the UKGovernment to give Personal Data the same protection as it has in the United
2. out of Europe to countries that have not been deemed to provide an adequate level of protection for Personal Data by the European Commission, we will ensure a similar degree of protection is afforded to it by implementing the following safeguards:
   1. Transfers of Personal Data will only take place where the organization receiving the Personal Data has provided us with adequate safeguards and subject to a written agreement, in line with the requirements of European Data Protection Laws applicable toprocessors and Personal Data We use specific contracts approved by the European Commission, which give Personal Data the same protection it has in Europe. Forfurther details, see European Commission: Model contracts for the transfer of Personal Datato third countries.

7. Data security

The transmission of information by the internet is not completely secure. Although we will endeavour to protect yourpersonal data, we cannot guarantee the security of your data transmitted via the Hastee website; any transmission is at your own risk. Once we have received your information, we will use security features to try to prevent unauthorised access.

• We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your personal data to those employees and other staff who have a business need to have such access. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
• We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retainyour personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect oflitigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes forwhich we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances you can ask us to delete your data: see your legal rights below for further information.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. In order to exercise any of these rights, you can contact us by using the contact information provided at the end of this PrivacyPolicy.

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). You may request access to your Personal Data by contacting us using the contact information provided at the end of this Privacy Policy. If permitted, and required by law, we will grant you reasonable access to the data that we have about you. This enables you to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law.Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

• if you want us to establish the data’s accuracy;
• where our use of the data is unlawful but you do not want us to erase it;
• where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; and/or
• you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

10. Glossary

LAWFUL BASIS

• Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
• Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a
• Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject

11. How to exercise your rights

If you would like to exercise any of the rights described above, please contact us by emailing: gdpr@hastee.com.

We may need to request specific information from you to help us confirm your identity and verify your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month.Occasionally it may take us longer than a month if your request is particularly complex or in the event you have made a number of requests, in which case, we will notify you and keep you updated.

If you feel that your complaint has not been adequately resolved, you have the right to make a complaint at any time to:

• the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (ico.org.uk). Please see https://ico.org.uk/make-a-complaint/ for information on how to do this.
• In the EU, there are national and regional data protection authorities (a list is available on this website).

We would, however, appreciate the chance to deal with your concerns before you approach the relevant data protection authority so please contact us in the first instance.

12. Changes to the Privacy Policy and your duty to notify us of changes

We may change this Privacy Policy and our information collection, use, and sharing practices over time. This version was last updated in March 2021. To the extent that our Privacy Policy changes in a material way, we will notify you of such changes in accordance with applicable data protection law requirements. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

13. How to contact us

You can contact us with any questions, comments and requests regarding this privacy policy or your personal databy emailing: gdpr@hastee.com.

Our address is Our address is: Hastee Technologies HR Ltd, C/O Browne Jacobson LLP, 15th Floor, 6 Bevis Marks, Bury Court, London, United Kingdom, EC3A 7BA.